Current
Bidding Opportunities
Surplus property
auction site
Vendor Application
Purchasing Manual
Contents
How
the City Purchases
How to get on the Vendor
List
How to Contact Us
Current Bidding Opportunities
Surplus Property
Purchasing Cards
How
the City purchases
The
process of purchasing may vary depending upon the value of the item
purchased. The City always attempts to secure the best value available
for goods and services consistent with specifications demanded.
Bids are awarded to the lowest responsible and responsive bidder.
Many factors are used to determine if a bidder meets these criteria.
Purchases
under $1,000.00 are generally made using the City purchasing cards.
For an expanded explanation of purchasing cards we invite you to
click on the following Purchasing Card Program link. Purchase orders
are not issued for purchases under $1,000.00.
Purchases
over $1,000.00 and under $2,500.00 are based on three written, verbal,
or faxed price quotations. The type of quotation will be at the
option of the department head or Purchasing Agent. The Purchasing
Agent will issue purchase orders for these purchases.
Purchases
$2,500.00 and under $10,000.00 are based on three written price
quotations which will be valid for 90 days. Specifications and bid
tabulations will be prepared by the departments and submitted to
the Purchasing Agent for review. If approved, the Purchasing Agent
will issue a purchase order.
All
purchases $10,000.00 and over will be made by competitive sealed
bid and advertised in The Daily Herald at least 14 days prior to
bid opening. All bids received on or before the scheduled bid opening
will be tabulated and reviewed by the department originating the
bid. A recommendation for award will be forwarded to the City Council.
Only the City Council has authority to award bids of $10,000.00
or more.
Public
Improvement projects are under the direction of the City Engineer
who shall be responsible for specification preparation, bid tabulation
and contract management.
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How
to get on the Vendor List
Vendors
are asked to apply with the City prior to submitting bids for goods
or services. vendor lists are maintained according to the types
of goods or services a vendor supplies. When a new request for services
or invitation to bid is prepared, vendors on the list will be notified. Click here for a vendor application,
fill it out completely and mail or fax it to the City of Columbia
using the information printed on the form.
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Contact
Information
Danny
King, Assistant Finance Director
Mailing
Address:
City Hall
707 North Main Street
Columbia, TN 38401
E-mail
Address:
danny@columbiatn.com
Office
Phone:
(931) 560-1580
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Bid
Opportunities
Click
here for a current list of bidding opportunities, or contact
the Purchasing Agent.
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Surplus
Property
You
may bid on City of Columbia surplus property online at GovDeals.com . Property listed online is sold where is, as is; however, we
encourage you to arrange for an onsite inspection of any items in
which you have an interest.
On
the GovDeals.com web page in the box titled "Seller Name", select Columbia,
TN from the drop down list and then click "Search".
(If there are no items currently available for auction, Columbia,
TN will not be in the drop down list.) The list of property
available online will change frequently. We hope you will visit
the site often in order to review the most recent items available.
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Purchasing
Card Program
The
City of Columbia makes many purchases under $1,000.00. In order to
make these purchases more efficient for the City and merchant alike,
the City issues a VISA-based purchasing card to select City employees.
Unlike other debit or credit cards, these cards are restricted as
to types and number of purchases that can be made.
Merchants
may accept the card of a City employee as payment and avoid having
to handle purchase orders or invoice the City for payment.
If
we can assist you in getting approved to accept VISA or if you have
questions about the purchasing card operations, please give us a
call.
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